Reminders before expiry
Choose how many days before the end date the reminder goes. Members whose membership ends on that day get it automatically.
Membership renewal reminders that go out on WhatsApp by themselves
Most renewals are lost because nobody reminded the member in time. OptimusFitness checks every membership each day and sends a WhatsApp reminder a set number of days before it ends — no spreadsheet, no staff calling down a list.
What you get
Renewal confirmation
When you renew a membership at the desk, the member gets a WhatsApp confirmation straight away.
Birthday wishes
Each day the members celebrating a birthday get your gym’s wish — a small touch members remember.
Never sent twice
Each reminder run keeps track of who already received it, so a member is not messaged twice for the same reminder.
Your own number
Messages come from your gym’s WhatsApp Business number using approved WhatsApp templates, not a personal phone.
Delivery you can see
Sent, delivered, read and failed are recorded for every message in the WhatsApp activity log.
Coming soon Balance and payment-due reminders · Win-back messages for members who stop visiting
How it works
- Connect your gym’s WhatsApp Business number.
- Pick the reminders you want and how many days before expiry they go.
- Add members and memberships as usual — the reminders follow the dates.
Questions gym owners ask
Do I need to send the reminders manually?
No. Once the reminder is switched on, OptimusFitness picks the members whose membership ends on that day and sends the message on schedule.
Which number do members see?
Your gym’s own WhatsApp Business number, connected through the official WhatsApp Business Platform.
Does WhatsApp charge for these messages?
Meta charges per business-initiated template message, at rates that depend on the message category. We walk you through the costs during the demo.
More in OptimusFitness
Members & memberships
Members, packages, partial payments, discounts, renewals and add-ons — with Excel export.
Biometric attendance & turnstile access
eSSL biometric and QR check-in; expired members blocked at the turnstile automatically.
Leads & follow-ups
Every enquiry captured, every follow-up scheduled and assigned, every conversion counted.
See how it would run your gym
A short demo on a call: your members, packages and WhatsApp reminders, the way your gym would use them.